OFFICE MANAGER

Red Orange Headhunt's Client is a company that specializes in the Design Services industry who is looking for OFFICE MANAGER high qualified candidates for the position at the moment.

• Location: District 2, HCMC

• Working time: Monday – Friday

• Salary: $1500 - $2000 Gross

• Report to: BOD (Australian and England)

JOB PURPOSE

• This multi-disciplinary role is responsible for the day-to-day management & smooth operations of company

The role is primarily responsible for:

• Ensuring all HR, Accounting and Operational regulatory reporting is completed accurately and on time.

• Manage the day-to-day operations and employee relations to ensure all staff are supported effectively and efficiently.

• Ensuring the records of the company are accurately managed, maintained and updated as necessary.

• Ensure adequate back up and support is always available for the team.

• Lead and mentor all staff and always present as a role model.

• Ensure the Admin team is client focused (internal & external) where guests and staff are treated in a professional and courteous manner.

• Maintain an inspiring, creative, fun and challenging team focused work environment through the company culture.

• Monitor research and recommend best practises to BOD.

Proactively escalate and effectively communicate critical issues to BOD.. cc

RESPONSIBILITIES

ADMINISTRATION

• Manage all third-party vendors & suppliers (for services, outsourced functions, and landlords). Search for new suppliers when renewing contracts to ensure competitive pricing.

• Manage and renew all insurance coverage for the office, staff, directors, and projects.

• Oversee the preparation of the admin budget, yearly/quarterly and monthly.

• Ensure all office consumables don’t run out and are ordered within budget.

• Oversee all travel arrangements from flights to car hire and hotel bookings.

• Coordinator issuing of work permits, passport renewals, Visa’s Resident cards as required.

• Ensure health and safety standards are maintained in the office and all areas are kept in usable workable condition.

• Coordinate and oversee Director’s housing, respond to issues regarding the house and coordinate with relevant parties.

• Develop, implement & maintain QA policies for the administrative operations of the office.

• Manage all aspects relating to licenses for the office and the individual.

• Co-ordinate all office maintenance and cleaning.

• Arrange yearly health check for staff.

• Monitor and check attendance and leave requests via Grove HR (online HR app).

HUMAN RESOURCES

• Ensure all office regulations, policies, QA policies, Employee handbook are accurately updated and implemented.

• Oversee the outsource consultant for all C&B related activities. (Payroll, SMUI, PIT, labour contracts and reports.)

• Ensure full compliance with regulations by working closely with the outsource provider.

• Maintain knowledge and awareness of relevant laws that affect the Human Resource, administrative and financial operations of the business.

• Lead the recruitment process to ensure suitable and qualified candidates are identified and selected for the interview process. Follow the interview process from start to finish.

• Conduct on-boarding and off-boarding with staff.

• Research & compare Compensation and Benefits trends in the market to ensure that the company’s offerings are up to date, cost effective, and competitive.

• Update job descriptions in line with the skills matrix.

• Review the system and conduct performance reviews with staff.

• Develop, implement, and manage staff training workshops and programs. Internal, external, and online

• Ensure staff activities are happening on schedule, within budget and framework.

• Communicate effectively to all employees regarding company matters e.g., holidays, leave schedules.

• Ensure HR records and documentation is accurately filed and easily retrievable.

• Handle all disciplinary actions as and when needed.

• Review and advise on Trade Union set up.

IT SUPPORT

• Follow up with IT support out-sourcing supplier and related parties for all related issues and make sure they are solved as quickly as possible.

• Coordinate updates and maintenance schedule monthly.

• Manage all IT devices and make sure all are always available to use.

• Update IT issues & related information according to the company system.

• Oversee all purchasing for IT hardware & software.

• Monthly prepare IT budget for Accountant's information.

• Bachelor’s Degree in relevant field.

• 8+ years’ experience in Office manager/HR/Administration, preferably within an international environment.

• Excellent knowledge of Vietnamese Labour law.

• The ability to work in a close-knit team environment.

• Good written and spoken English are essential.

• Good planning and time management skills.

• Leadership & Interpersonal skills.

• Detail orientated and client focused.

• Ability to work under pressure and tight deadlines.

• Salary: $1500-$2000 gross
• Laptop, healthcare, and transportation benefits.

Please help us recommend to your friends whom it may concern about or you’re suitable for this position via:

Call/Zalo: 0869.479.058 (Ms. Sarah Hương) 

Mail to: recruitment@redorange.com.vn

Directly for further information in detail. Thank you and Best wishes to you!

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