OFFICE MANAGER

MAIN DUTIES
1. Office Purchasing & Vendor Coordination (Primary Focus)

• Manage purchasing activities for office-related needs, including office supplies, furniture, equipment, maintenance services, and general administrative materials.
• Source and evaluate vendors, request quotations, compare pricing, and negotiate contracts or terms.
• Ensure timely order placement, delivery, and payment coordination in collaboration with the Accounting team.
• Maintain up-to-date records of vendor information and purchasing documentation.
• Ensure compliance with company procurement policies.

2. General Office Administration

• Supervise daily office operations, ensuring the office environment is functional, clean, and professional.
• Manage office services such as facility maintenance, office equipment, meeting room scheduling, and utility coordination.
• Act as the administrative liaison between factory departments and Head Office.

3. HR & Administrative Support

• Assist with HR administrative tasks such as maintaining employee records, tracking attendance and leave, and supporting onboarding/offboarding processes.
• Coordinate internal communications, support employee engagement activities, and help implement company policies at the factory level.

4. Import–Export & Logistics Coordination

• Provide administrative support for import/export documentation and customs procedures.
• Coordinate logistics details with internal teams and external partners to ensure smooth flow of goods.
• Maintain accurate records related to shipping, receiving, and compliance.

5. Accounting Support

• Collect and organize financial documentation including invoices, expense reports, and petty cash records.
• Liaise with the Accounting/Finance team to ensure timely processing and submission of reports.
• Support during internal and external audits with document preparation.

• Bachelor’s degree in Business Administration, Office Management, or related fields.
• At least 5 years of experience in administrative or office coordination roles in a manufacturing or factory setting.
• Fluent in English (written & spoken), with strong communication and reporting skills.
• Strong vendor management and purchasing experience, particularly in office supplies and services.
• Familiarity with HR admin, import–export documentation, and basic accounting procedures.
• High level of organization, attention to detail, and cross-functional coordination skills.
  

• 13th Salary
• Health care
• Insurance Full-Packgage
  

Pls help us recommend to your friends whom it may concern about or you’re suitable for this position via: 

Call/Zalo: 0966 310 507 (Ms Irene Hương)

Mail to: cityhunter@redorange.com.vn

Directly for further information in detail. Thank you and best wishes to you!  

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